This tool isn’t about managing tasks — it’s about managing capacity.
Project management platforms help track what needs to get done, but they rarely help leaders see whether they actually have the staff time to take on more. The Staff Time Tracker makes invisible labor visible so you can plan realistically, understand tradeoffs, and make commitments you can keep.
Designed as a budget-friendly, one-time investment, this tool stays with you across roles and organizations — unlike subscription platforms that change, disappear, or remain locked inside one workplace’s systems.
And while it’s built in Excel, even self-described “spreadsheet-averse” users have found it intuitive and approachable with the included guidance.
Think of it as the clarity tool you use before project software — to strengthen foresight, planning, and readiness.
💡 Ready to feel more confident in managing your team’s time and priorities?
Juggling projects, deadlines, and team schedules can make it hard to know when your staff truly has time to give. The Staff Time Tracker Tool helps you visualize each person’s workload through the quarters and years ahead so you can plan with clarity and confidence.
Use it to map project commitments, account for time off, and avoid overpromising on hours your team doesn’t have to spare. It’s designed to help managers and grant writers balance priorities, set realistic expectations, and make decisions that keep projects—and people—on track.
If you would like help getting started with this tool, check out our complete course, which includes a file orientation, time off calculation support, and guidance on full-, part-, and seasonal-time employees.